Town of Brooklin
Select Board Meetings

Minutes for July 21, July 28, and August 4, 2009

        SELECT BOARD MEETING

Approved Minutes ---July 21st and July 28th, 2009

(Approved on Aug. 4, 2009)

July 21, 2009

Present: Grant, Gray and Freethey
Aaron from Harris Co. – training
Sam Friend, Neil Allen

Harris Company was here today for more training of the new Budgetary Program. Aaron worked with Tammy on printing checks and processing payroll. He also worked with Lorna in balancing departments and all accounts – how to make adjustments and print off reports.

Normal town business was held through out the afternoon as listed below:

A) Answering phone and questions on property taxes
B) Issuing Dump Stickers – new stickers are not needed for this
year. The Transfer Station is using the 2008 stickers this year
as a money saving measure.
C) Gun permit information was asked
D) Lock was requested by Tax Collector

Sam Friend was in to discuss repairing the damaged rescue truck. Jerry will go with Sam on Wednesday to talk with the insurance adjustor.

Meeting Adjourned at 6 PM
Warrant # 3: $13,537.67
Receipts: $15,254.52

Select Board Minutes
Meeting July 28, 2009
(Approved on 8-4-09)

Present: Gray, Grant and Freethey
Sam Friend, Veteran’s Committee Members

Office Staff Meeting began at 1:30 PM until 2:15 PM. For now, it was decided to hold these meetings once a month – 2nd Tuesday of @ month at 1:15 PM. Richard Freethey passed out job descriptions as a first draft. He also passed out a draft for developing procedures for the Town Office and it’s operations. To be reviewed and discussed at the next meeting.

Richard and Jerry worked on learning the new budgetary program – imputing bills to be paid -- reviewing the new coding of department numbers – entering vendor information, etc.

Sam Friend and the board discussed having the rescue truck moved to New Hampshire where the repair work can be done all in one place – repairing the frame and the cab. Now that a new replacement truck is out of the picture, we need to proceed forward in repairing this vehicle.

Sam also discussed his recent meeting with the Emergency Management Agency (EMA) and their plan to switch from “wide band” to “narrow band” which would create additional expense for the fire dept. This switch is expected to be in place by Dec. 31, 2013. It is important that all area fire departments have a consolidated plan going forward. Sam suggested a reserve account be established in the future for replacing all the pages which will cost approx. $15,000. Discussion to continue.

Dump stickers were issued, a gun permit was issued, and tax information was given out.
One dog complaint was received and referred to Robert Gross (Animal C. Officer) in Bucksport. Clam warden was in the office with no new business. Susan Farley, WHCA, dropped off information at the town office for available heating assistance programs and resources.

Meeting adjourned at 6 PM
Warrant #4: $62,744.02
Receipts: $150,708.98

TOWN OF BROOKLIN
SELECT BOARD MEETING
APPROVED MINUTES -- AUGUST 4, 2009
(Approved August 11, 2009)

Present: Gray, Grant and Freethey


Minutes were read and approved from the meeting of July 21st & July 28th, 2009.
Voted 3-0 to accept with changes.

Chip Angell came in the office to let the board know progress is being done on the Path for Brooklin Walks. Outward Bound and the Brooklin Youth Corp have been clearing blow downs, etc from the path leading from Luder’s property to the Billy Young Field. More work needs to be done to continue to keep the pathway clear and both groups have done a great job.

Received a form from FairPoint Communications that needs to be filled out for tax exempt status for the Town. Rick will complete this form.

A letter was read from URIP – assistance for roads from the state – stating the funds this years will be approximately $29,292 compared to $36,156 last year.

Staff meeting next week at 1:15 PM with Frank Bianco and Lauren Allen, if they are available. Rich will check.

Maine Community Foundation notified the Town their decision to “regretfully decline our request” from Julie Wang for a grant to support a Master Landscape Plan for the center of Brooklin.

Jerry talked with the insurance adjuster in reference to repairing the rescue truck for the Fire Dept. The adjuster will be actively involved with the repair shop in New Hampshire.

Meeting adjourned at 6 PM
Warrant # 5: $68,676.32
Receipts: $ 68,861.71